Your Guide To Gaining Successful Data Entry Services

[2024] has brought cheer to many as every new year does. But it has also carried forward some niggling enterprise data challenges and dependencies from the past. The global data management market is in lockstep with the expected CAGR of 14%, meaning your company has to deal with more Big Data.

While there are certainly benefits to that, it also means there are plenty of data issues to curtail. If you are restricted in terms of resources or time to perform data-related tasks, you can choose to outsource data entry services to professionals who can deliver quick, accurate results and add value to your enterprise data.

This guide will empower you by offering the clarity you need to make the best data entry process outsourcing decisions for your business. Read on to learn what data entry comprises and how the core process itself can benefit your company and help you gain/retain market value.

What Is Data Entry?

Data entry is the process of entering data from a source to a destination data storage, such as from a customer survey form to a company’s data storage. Early data entry used special record books to store the data, giving way to electronic means of storage and entry in the modern era.

Data entry takes two forms: manual and automated. In manual data entry, an expert peers through data from various sources and enters them manually, or with some help from automation, into predetermined data destinations according to set standards. It may involve converting data formats to suit the standards too.

Automated data entry uses software to do that job, with AI finding increasing participation in recent years. These are still limited compared to manual entry in terms of a variety of tasks, but make up for it in terms of accuracy and speed.

You can either perform data entry in-house or hire an expert data entry services provider to get the best outcomes.

The Need for Data Entry in [2024]

Here are a few reasons that make high-quality data entry necessary for every business in [2024]:

Unstructured data has proven to be a major problem for 95% of businesses. Yours shouldn’t be on that list.
97.2% of companies are investing in Big Data and AI. And both of these depend on high volumes of quality data that data entry can deliver.
The Big Data analytics market alone is expected to reach US$103 Billion this year. You can’t do analytics without clean Big Data provided by data entry.
Internet users are generating over 2.5 quintillion bytes of data every day. You need quality data entry if you have to capture a lot of that for your business needs.
The average social media user spent 2 hours and 24 mins on various sites in 2022, which is only increasing this year. That’s a lot of data added there, which you can gain through data entry for your CRM needs.
IoT devices could number 42.6 Billion by 2025, generating 79.4 Zettabytes by then. Your company should be prepared to gather that extensive data, which data entry helps with.

What a Data Entry Services Company Can Do for You

There are many functions that a data entry services agency can do for you in [2024].

1. Online Data Entry

Have some data you want to be entered into a database via the internet or another network? Consider it done, thanks to data entry service professionals. You can specify where, when, and how you want the data to be entered, along with the volume and type of data.

This service is beneficial if you want important data manually entered into remote/cloud systems and vice-versa. The experts will work remotely if outsourced, so you don’t have to dedicate resources to them.

2. Offline Data Entry

We may see the end of physical media-based data entry as the world becomes more digital, but that end isn’t here yet. Hence, you can avail offline data entry for data present on physical media like paper to be entered into your preferred digital data destination.

The experts could also accurately, securely, and quickly transfer the data from one physical medium to another. This applies to data entry using legacy methods like pen-based writing and drawing wherever necessary.

3. Image Data Entry

Good-quality smartphone cameras have made image capture easy, and the internet, combined with social media, has made sharing those images easy. The world, therefore, has increased its use of images for every possible purpose, including professional ones.

You need image data entry to handle your company’s image data successfully. A data entry services company’s experts will shift through the many images in your raw data, identifying suitable ones and uploading them to your storage. This process may even be automated in some cases.

4. Audio Data Entry

Voice assistants are a growing trend, with them getting integrated into many devices. You cannot ignore the data generated via this and other audio media. Data entry experts ensure you won’t lose out on this opportunity by adding audio data to your servers. They can mix audio with video, extract audio from video, and turn audio content into text.

Why and How to Outsource Data Entry Services

Companies outsource a variety of tasks because it is today possible to communicate easily with other places around the world via the internet. This has opened many doors for businesses regarding convenience and gaining a market edge. There are plenty of other benefits to be had too.

1. Cost Savings

Cost is the number one reason to outsource data entry services. Due to economies of scale and currency exchange values, many developing countries offer quality services at rates much lower than developed countries.

This helps you to increase your ROI on the project. You also save on hiring, terminating, equipment, tools, and overhead costs that come with an in-house setup.

2. Quick Turnaround Time

Time-to-market is an important factor in determining whether you’ll succeed or lose out to the competition. Since sooner is better here, you need to have readily available data.

Outsourcing data entry can quickly deliver the data you need due to the agency’s expertise, experience, and number of professionals. Also, the equipment/tools used help hasten the process.

3. Instant Access to Experts

Finding, hiring, and maintaining data entry experts is challenging, causing delays and losses if you go for an in-house data entry setup. An outsourcing agency has the number and quality of experts your project needs available from the moment you strike a deal.

4. Enhanced Data Protection

Offshore data entry service providers are acutely aware of the ever-rising global cybersecurity threat to enterprise data. Hence, they put concrete data security and privacy measures for its protection.

Your data security and privacy status go up when you outsource your project to one such agency. You can even coordinate with them to have your specific data protection standards applied and consult them to improve your measures.

5. Access to the Latest Tools

Data entry outsourcing companies always seek to maintain their competitiveness in many ways. One of them is keeping the technological tools used for the tasks constantly updated.

Thus by giving over your project to them, you ensure that your business experiences the results of the latest technologies that can keep you in line with the rest of the industry.

You can expect these benefits if you have the right outsourcing company. Here are some things to look for while selecting one.

Check their past performance to see if they can deliver on their promises.
Note the location of their offices. Offshoring helps, as mentioned above.
Verify the qualifications and experience level of the staff.
Determine if they have the infrastructure to support your project’s needs, especially their ability to scale.
Peruse their plans and payment structure to see if it suits your budget and is worth the price.

Why Choose India as Your Outsourcing Destination?

Here are why India stands out as the global outsourcing powerhouse and why you should follow suit.

It has many qualified professionals available to handle any type and scale of project.
The number of professionals and currency exchange value help keep costs down, making it one of the lowest in terms of project costs. Also, the many companies there help bring costs down due to competition.
A data entry services company in India will likely have the latest technology due to the influx of work and exposure to global industry standards.
Its government has introduced many businesses-friendly initiatives, making offshore work like data entry easy.

Conclusion

As competition grows, companies look for any avenue to outdo their rivals. Enterprise data is the asset they can depend on to reveal such paths to progress. You can gain a good market lead and other benefits if you acquire such data through professional data entry solutions.

You can reach out to an offshore data entry services company for the best results. Accurate data entry enables effective decision-making. In turn, helping you grow your network of partners and customers, which helps establish a strong brand presence.

Author Bio
Gracie Ben is a data analyst currently working at DataEntryIndia., a leading company providing data entry & mining services & other data-related solutions. For more than ten years, she has actively contributed to the growth of many enterprises & businesses (startups, SMEs, and big companies) by guiding them to utilize their data assets.

Having a keen interest in data science, Gracie keeps herself up-to-date on all the latest data trends and technologies shaping the industry and transforming businesses. She has written over 1600 articles and informative blogs so far covering various topics, including data entry, data management, data mining, web research, and more.