Organizing a Corporate Holiday Event in 4 Simple Steps

As the year is ending, most employees are in their festive moods. What could be a better time to plan the annual corporate holiday event? Also, after more than two years of the COVID-19 wrath, it is the perfect time to say yes to a fun event ahead.

A corporate holiday event planning with employees is not like planning a family tour. It is a huge responsibility to have all the people gathered in a place and look after their needs, enjoyment, and safety.

Companies want to ensure that every single person that visits the event must have a remarkable memory to cherish. Not to mention how these events strengthen team bonding and improve relationships among employees.

Regardless, what remains a harsh fact is that the planning and organizing process is quite hectic. However, when you know what to do sequentially, it is less of a headache and more about excitement. Here are some of the core things that need to be considered.

Step 1- Announcing the Date Beforehand

The year-end is that part of the year when employees take leaves to plan holidays with family and friends. Therefore, selecting the event date and announcing it to employees at least 2 months in advance is ideal.

That will give plenty of time to them to ensure that those 1-2 days are unbooked with anything else.

Also, avoid throwing them near public holidays or weekends when adjusting the dates. It might demotivate your staff from visiting the party.

Step 2 – Having An Average Headcount

Having a headcount is crucial to deciding the budget. Include employees, guests, and other people on the list. Make sure that the management team gets in touch with the staff to determine their availability on the date.

Moreover, doing a headcount is essential to make sure whether employees will be allowed to bring anyone with them, like a guardian, friend, sibling, etc.

The final headcount will give an approximate idea of how many people will be visiting the event. It will also be crucial to decide on the budget and other factors like accommodation, transit, etc.

Step 3 – Selecting Food Option

The direct way to your employees’ hearts is through food. After all, who doesn’t expect their company to host a grand feast on the party eve? Something important here is to make an average count of people who prefer veg over non-veg and vice versa.

It will be a better idea to have an approximate idea of budget needed for food, drinks, snacks, and more.

Step 4 – Connecting with the Corporate Holiday Event Planner

Once collecting all the necessary information about the event date, average headcount, food requirements, and other things, connect with a corporate holiday planning company.

That is because there are still a lot of things to figure out, like the venue, the activities, games, recreation, etc.

Hiring a professional event planner will ease the burden on your company’s management team. These event planning companies have exciting packages for every budget range.

Final Words

Therefore, finding a reputed and trustworthy company for corporate holiday event planning is more than essential.

The best thing is that while your company can focus on things like pre-event preparations, accommodations, travel reimbursements, etc., the event planning and management company will tick the rest of the boxes.